Folder-ID:  Meeting Admin ...

 

Folder-ID:  Meeting Admin ... Mn-Futurists Meetups are from 9:30 until Noon as follows: Meetup Outreach & Program (MOP) Committee Assignments: 1st  Saturday Jason 2nd Saturday Brian Toren 3rd Saturday HTom Trites (Wildcards) 4th Saturday Hank Lederer 5th Saturday Bill Weir (Quarterly) MOP Members promotes meetup programs Using Top-3 framing questions/issues – What-IF? / Why-NOT? / What-NEXT? / What-NOW? / IF-Only Optimizing?

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Purpose:

Advancing socially responsible longer-term risk assessments 

of future scenarios, without advocating ideologies or political activities.

 

Mission: To provide a forum for discussing alternative futures.

 

Vision:  Get people to think about influencing their futures ...

Optimize "ALL-Win Trim-Tabs" teachable moments! 

 

Values:  We believe every human being shapes the future.

                We respect and encourage differing world views.

 

Mn-Futurists Meetups are from 9:30 until Noon as follows:

Meetup Outreach & Program (MOP) Committee Assignments:

1^st  Saturday Jason

2^nd Saturday Brian Toren

3^rd Saturday HTom Trites (Wildcards)

4^th Saturday Hank Lederer

5^th Saturday Bill Weir (Quarterly)

MOP Members promotes meetup programs

Using Top-3 framing questions/issues –

Online Meetup Group Event Abstracts/Blurbs result from interacting with an invited speaker.

This should be done about a month before your scheduled meetup group session. 

What-IF? / Why-NOT? / What-NEXT? / What-NOW? / IF-Only Optimizing?

Also see:  MNF2019-MeetupGroup-Program-Glossary

9:30 

• Coffee and pastries’ available 
• Audio-visual equipment setup (with checklist)

(Jason handles video projector plus speakers) 

• Self-introductions & donations reminder
• Future NEWS Outlook (Hot Topics / Random Bits) Items shared 
• Circulate guest registration form (How used to help engage prospects?)

Shorten the duration of shared NEWS whenever self-introductions expand ...

10:00 Presentation and discussion, this can also vary based on circumstances.

Facilitator distributes blank challenge question and program feedback forms.

Moderator introduces topic plus speaker or individual panel members  

11:30 Breakout conversation among attendees and speakers

Facilitator collects materials for visual aids, handouts, etc. and prepares forms for question submission & critique –

Forms and questionnaires are the responsibility of the speaker if they have any. 

12:00 Weekly meetup participants adjourn to an optional off-site eatery

Share Aftermath-Feedback via Meetup Group Comments ...

FutureThought-thinkLets: TIPS, Tricks & Traps (to AVOID?)

The last half-hour enables a conversation period and time to meet quest speaker should there be one

The following is a update of VIPanel guidelines, shared by Bob-RJ Burkhart

Brian Toren adapted them to align with ongoing interdisciplinary discussions.

[A] Rank weekly topics that may benefit from our collective S-T-E-P-S perspectives

(S)ocial / (T)echnical / (E)thical / (P)olitical / (S)ustainatble ... StoryTrek

[B] Select both a weekly program moderator and optional facilitator/timer.

If the presenter is one of our MOP Committee members, they will select a moderator.

If the presenter is invited the person who invited the speaker becomes the moderator

[C] Recruit Subject Matter Experts (SME) willing to openly share experiences, opinions, and lessons relearned.

The freely shared collaborative Knowledge, Skills & Abilities (KSA) of participants comprise our virtual panel. 

[D] Pre-convene with the SMEs, Moderator, and Facilitator (VIP Panel) before any group presentation

This informal session is facilitated by the MOP Member responsible for their VIPanel Program: 

Goals for this preliminary meeting include:

1. Acquaint VIP Panel co-presenters with each other 
2. Generate three framing questions on program topic for pre-publicity.
3. Agree who prepares their initial response for each framing  question

[E] Our invited SME determines if clarifying questions are welcome during or after their initial presentation.

1. Moderator determines time and guidelines for additional comments. (Discourage presumptive assertions)
2. Following primary response – in futurists presentations, questions and responses come from attendees.
3. The moderator limits program time allowed for this piggy-back interchange of diverse perspectives.

[F] Establish protocol guidelines for weekly meetups:

Reconfirm time limits for actual/panel presentation -

45 minutes to one hour (longer if participants agree)

1. Determine audience participation procedures & protocols -
2. Limit initial briefing questions to clarification – See [E-1] above 
3. Participant submission of preliminary vs. spontaneous questions –
4. Plan a brief break before sharing audience insights/comments - Whenever videotaped

[G] Arrange for a platform, microphone(s), table skirting to ensure panelists are appropriately visible -

Applies whenever integrating optional Tele-Conferencing or Skype-WiFi Networking functions.

AV Equipment Checklist

1 EPSON PROJECTOR with power cord.

1 Remote control, instruction booklet, CD for EPSON PROJECTOR.

1 Mystery adapter cord for EPSON PROJECTOR.  function:UNKNOWN  

3 VGA cords, 1 primary 2 backup.  I find these free all over. 

it would be nice to get a double female connector to string two together. 

I will keep my eye open for a free one.

1 omni-directional microphone, for future virtual attendance setup.

2 HDMI cords.  I bought a 6ft one on black friday for $3 as a secondary backup

1 Bluetooth light up speaker you can connect directly to a device with cord.  Another black friday find.

1 charging cord and AC adapter for Bluetooth speaker.  I try to keep a full charge in the speakers battery each week before presentation.

1 extension cord, blue about 5' with 6 port surge protector.

ADAPTERS

1 Apple Lightning to VGA 

1 Apple Lightning to HDMI

1 USB type C to HDMI or USB 

1 HDMI to ??? unknown

*Note, we also have additional Bluetooth speakers on standby. 

Hank may have a spare bulb for EPSON PROJECTOR. (size: unknown)